Board Documents 

Minute from ITI Board Meeting on December 28, 2009

Director's Report 2009.ppt

Minutes from ITI Board Meeting on November 30, 2009

Integrative Therapy Institute

Board Meeting Minutes

November 30, 2009

The meeting was called to order by Director, Jean Metivier at 6:04 p.m.  Present were:  Jean Metivier, Scott Metivier, Anne Rutherford, Phoebe Sol, Laurie Machell, & Tammy Weller. 

OLD BUSINESSES

There was no quorum present at the previous board meeting.  The agenda included the move to new facility.  As provided for in the by-laws, that business was conducted through e-mail correspondence, and the Board approved the move to the new facility. 

The application for the 501(c)(3) IRS status will cost approximately $800.  Discussions were held regarding a fund-raising effort to obtain the money to file the application.  This is a necessary step in order to be able to apply for grant funding to expand programs, help meet expenses, and meeting the goals as stated in the ITI by-laws. 

Fund Development:  Current fund raising efforts include a coupon book from Pizza Hut.  The coupon car/book costs ITI nothing, and will be sold for $10.00.  Coupon values are approximately $75.00.  Tammy has been in discussions with Pizza Hut and relayed that the cards/coupons will not be available until mid-December as Pizza Hut is revising this program.  There may be some question as to whether ITI will qualify since it does not currently have a 501(c)(3) designation. 

Rite-Aid has agreed to allow ITI to have a drop box in front of their store.  After lengthy discussion by the board, it was decided to have the booth/box on December 18, 2009 from 10:00 a.m. until 2:00 p.m.  It is estimated that this will require 4-8 people to work this fundraiser. 

The new building is working out well.  There are some small issues such as a door not closing properly, but this has been reported to maintenance.  ITI would like to have access to ground level rooms to accommodate those with mobility issues. 

The Social Club continues to grow and provide important services to children and families.  Currently there is a regularly scheduled outing on the first Saturday of each month, and two support groups meet weekly.  This provides a safe environment for the children to be themselves and for parents to socialize in the community.

AUTISM CONFERENCE 2010

This event will be held Friday April 9, 2010 at Lyndon State College from 8:30 a.m. to 3:30 -.m.  Possible keynote speaker include the Governor or Lt. Governor.  There will be eight sessions held during the conference with attendees deciding to attend four sessions during the day.  Phoebe offered to present a workshop dealing with stress relief through meditation and Reiki for parents.  Jean will ask is other practitioners are interested in presenting at the conference. 

The revised practitioner’s guide is ready for Board review.  Jean will send an electronic copy.  Please review and make and comments before the next board meeting.

NEW BUSINESSES

Tammy Weller was presented to the Board as a possible new Board member.  Following discussion, a motion was made, seconded and carried that Tammy be added to the ITI Board.  Welcome Tammy! 

Future fundraising ideas to be explored further include producing a calendar featuring the children’s art and writing, or allergy free eating.  There were also discussions about creating and allergy free cook book.  These ideas will be explored in future board meetings. 

The next ITI Board Meeting will be held December 28, 2009 at the ITI office, or by conference call for those unable to attend in person. 

There being no further new business, a motion was made, seconded and carried that the board meeting be adjourned at 6:54 p.m. 

Respectfully submitted, 

Anne Rutherford

Secretary.

Minutes from ITI Board Meeting on October, 2009




Minutes from ITI Board Meeting on August, 2009


Minutes from ITI Board Meeting on May 8, 2009


Meeting Duration: 10:00 - 11:00 a.m.

Present on conference call: Scott Metivier, Loraine Murray, Jean O'Neil-Metivier
Present for voting via email: Scott Metivier, Loraine Murray, Anne Rutherford & Sarah Van Hoy

Agenda:
Member Retreat in June, location, dates, etc.
Fund Development
501c Status
Library Report
Director's Report
Treasurer Report
Nominations and Voting in of New Board Members
Research/Program Proposal for Children at Risk for Autism (this proposal includes holistic therapies to be paid for treatment of stress for families who have children with autism and who are at risk for developing autism.)

Information:
Linda Pakus area Realtor and current member of ITI is interested in becoming a board member. Her skills are in fund development. She would very much like to be involved with ITI.

Member Retreat in June:
Loraine Murray suggested that the member retreat could be at Goddard College. This is a great idea. Jean will follow up on this location.  Depending upon cost of Goddard College, the Member Retreat might be at the residence of Jean and Scott Metivier in Peacham, VT. Date of Retreat is set for
June 27th,
Board meeting 10-11 a.m.
Member Retreat 11 a.m.-3 p.m.
Potluck

Fund Development and 501c3:
Loraine, Scott and Jean discussed possible new sources of revenue. The best use of funds would be to finish the legal filing for 501c3. Most the grants and other resources are only availabe for 501c3's. It is estimated that ITI would need an addtional $1500-$2000.00 to finish the legal paperwork with the help of an attorney. At this time, there is not any money in the budget to apply to this application. Money will need to be generated through local giving.
Ideas:

• Sponsored Yardsales. Members could hold a yardsale and give a portion of the profits to ITI. The yardsales would be supplied with brochures and a ITI banner.
• Coin banks at local stores
• Cookbook for allergy free eating.
• Direct member campaign.
  

Library Report:
The current library system from Library World costs ITI $356.00 annually for online catalog, MARC and OPAC. Renewal for Library World is due June 1, 2009. Jean found a free system used by many non-profit libraries that can be downloaded to a LINUX system. Scott offered an old LINUX computer that he has in storage. This computer would be installed in the corner of the ITI library with ethernet connetion to the interent. As soon as the LINUX computer is installed, amd the catalog is reloaded onto the system (600+ books, videos and periodicals) this new system will be available to the public. The Library is currently accessed by members and non-members. This system should increase circulation and ease of maintenance because patrons can do "self-checkout".

Directors Report:

• Jean has begun relationships with Northern Vermont Regional Hosptial (NVRH)and Northeast Kingdom Youth Services (NKYS) for referral and collaboration of Services. ITI is currently waiting for an advertisemtne to appear in teh NKYS Summer Central Catalog for youth programs. This catalog will be printed and distributed to 18,000 families.  This advertisement only cost ITI $155.00, which also included a listings of ITI camps that Jean is offering for children this summer. ITI currently advetises with NVRH Wellness Calendar for free.
• Jean has also begun a relationship with Green Living Business Journal that will provide ITI with a 1/8 of a page advertisement in exchange of Jean distrubing 1000 journals throughout the Northeast Kingdom (NEK). Jean will also be distrubing ITI flyers, brochures and materials to the 20-30 locations that she will be visiting.
• ITI will soon be advertising on the local cable access chanel which is also a free advertisement.
• ITI has been signed up for additonal free listings with other journals and websites. At this time we cannot afford to continue advertising in Green Mountain Trading Post (the cost was $50.00-$112.00 per month).  Other avenues of advertisement, i.e. the movie theatere and bowling alley have put ITI on a wait list, until these locations have space.
• Activities:
• ITI has been used by the Red Tent Temple Group In January, February and March. This has been great advertisement for both the Red Tent Group and ITI.
• The kitchen has been painted with the help of Brian Huling (ITI practitioner), Emma Robertson (Student), Scott Metivier, (Board Member) and Jean.
• Jean created a nomination letter to gain new boardmembers that can be sent via email. This letter was sent to Linda Pakus of Burke and Eric Erwin of Derby.
• Brian and Krisit Huling held their first musical concert for their students on Friday, May 8, 2009. There was 50 attendees at the concert that was held in the Studio/Kitchen. Folding chairs were provided by the Unitarian Unversalist Chruch in Saint Johnsbury. Jean took photos and videos, which are still be processed.
• Sign Painting is underway with Jean and her daughter Mia. The signs should all be painted by the end of the month if not sooner. The large sign posts will still need to be installed soon.
• Spring Cleaning appears to be an ongoing process at ITI. There have been many volunteers. The cats at ITI contribute to much of the need for cleaning. The cats will all be moved to Jean's home on June 15th.
• ITI will be sponsoring and Art Exhibit at the Unitarian Unversalist Church on May 16th. Advertisements and flyers are currently out.
• Jean is still working out a plan for Barnet Accupunture to hold clinics at ITI this summer.
• ITI current membership: 59
  

Treasuere Report:
Scott did not have any news. ITI is still currently being supported by Jean's income. We have taken in regular payemtns for Membership, Brian Huling and David Hammond who seem to have regular clients. Most of the other activities are free to the community which do not generate income.

New Board Member: ITI Welcome's Linda Pakus.
Loraine Murray made a motion to nominate Linda Pakus to the ITI Board via email for members who could not be present in person or the phone. Scott Metiver seconded the motion. This motion was passed unanimously by all present.  Linda Pakus is now a board member of ITI.  Linda's family has been coming to ITI regular for classes, support groups and events. Linda brings a wealth of creative experience and an interest in Fund Development.

Tabled Items: Autism Research and Clinic Program at ITI.
Next Agenda items to be announced by June 1, 2009.

Next Board Meeting to be held on June 27 at 10 a.m.

Minutes submitted by Jean O'Neil-Metivier

Minutes from ITI Board Meeting on February 2, 2009

Board Meeting:

11:00 am- 11:20 a.m.

Present: Phoebe Sol, Scott Metivier, Jean O'Neil Metivier

Treasurer's Report; Scott said that ITI opened an account at Passumpsic Bank on 1/13/09.  We have taken in 300.00 in rents and telephone services.

Director's Report: Most of the activities occurred in December. First Night was well attended with some new people coming into the ITI for readings. ITI has been providing space for Red Tent Temple group 2 times since the last board meeting. This has been a great way to introduce ITI to people interested in our services.

Jean is working on getting the following items underway.

1. Getting the Kitchen painted
2. Obtaining a massage table and chair
3. Obtaining taller bookcases for the library
4. Barnet Acupuncture to host a clinic here at ITI 1-4 x a month.
5. Creating a nomination form for potential new board members.
   

501c3 Status:
We are waiting to hear back about our state registration. As soon as we get this back, ITI will start on the paperwork with the IRS.  Having this status will truly make a difference for ITI fund development.

Advertising: We have been advertising in the Green Mountain Trading Post. We are looking for more effective or complimentary advertising. Feedback is important.

We have a total of 51 members of ITI. A quorum would be 5 attendees.

We did not have a quorum, but our bylaws state that as long as we have a preprinted agenda, we can still vote without a quorum on necessary business.

Tabled Items

• Lease of 591 Railroad Street/New space?
• Nominations of New Board Members
  

We have not received the new lease from the landlord. We should be receiving a new lease soon. Until then we will be month to month.

Q. Do we want to move right now, when we are still obtaining non-profit status?


Next meeting to be announced for February and April and June.

Please indicate dates and times that are good for you.

Submitted by Jean O'Neil

Minutes from ITI Board Meeting on December 19^th

In Attendance

Lorraine Murray, Anne Rutherford, Scott Metivier, Jean O‘Neil, Phoebe Sol, (Sarah Van Hoy voted in favor of the by laws by proxy 12/18/2008)

Mission Statement and By-Laws

The proposed Mission Statement and By-Laws were reviewed, edited and discussed. It was determined that there will be a minimum of six board members. The fiscal year will run from January 1 through December 31. Robert’s Rules of Order were generally defined. Once ITI receives non-profit status, the corporation will be looking for a new treasurer. Jean updated the document and forwarded it via email. Said document was voted in unanimously. Yeah By-Laws!

Meeting Duration

10:00 a.m.-10:30 a.m. (EST)

 Submitted by Phoebe Sol